PROJECT ASSISTANT

Cryptic are looking for a motivated and enthusiastic Project Assistant to join our small, busy arts company based in Glasgow City Centre. We have a core team of six people and employ many freelance artists and contractors throughout the year. Knowledge of the arts sector is not essential. We are looking for a person who has an interest in the arts, is pro-active, learns quickly and values excellence. 

This post is part funded by the Glasgow Guarantee Employability Support Initiative targeted at reducing and sustaining unemployment levels for Glasgow citizens. All applicants must be able to evidence that they live within the Glasgow City Council boundaries and are unemployed/underemployed or facing redundancy.

Cryptic is an internationally-renowned producing art house, presenting today’s most imaginative, innovative artists whilst also nurturing the creative talent of tomorrow. We create memorable experiences that engage and inspire our audiences. Cryptic ‘ravishes the senses’ with multi-media performances that fuse music, sonic and visual art.

Founded by Cathie Boyd in 1994, the company thrives on artistic innovation and creative risk-taking, which has created an environment where artists have been encouraged to push artistic boundaries.

Cryptic’s three main projects are:

  • Cryptic Nights – talent spotter
    A regular performance platform for Scottish-based emerging artists;
  • Cryptic Artists – supporting talent
    A talent development programme to nurture and develop the next generation of UK based artists;
  • Sonica sonic arts for the visually minded
    A festival of world-class visual sonic arts, presenting emerging British talent alongside exceptional international artists.

To date, Cryptic has presented 172 productions (including 42 world premieres), which have been seen in 29 countries.  In 2020, Cryptic celebrates over 25+ years of ‘ravishing the senses.’

 “An achievement worth seeing, hearing and feeling.” The Guardian

 

Every day at Cryptic is different – one day you might be organising an artist’s trip to Argentina and the next logging company financial expenditure or helping promote one of our many exciting events throughout the year. Day to day, you will support the full team and ensure the smooth running of our busy office. This will involve marketing and project specific tasks across our three main programmes of work: Cryptic Nights, Cryptic Artists and Sonica.

You will be organised and resourceful with excellent attention to detail and a passion for the arts. We are seeking someone who is qualified to HNC or HND level or equivalent and/or with relevant experience within the arts or administrative/office environment for at least one year. There is a probationary period of three months attached to this employment after which a review will take place.

The following is a typical list of duties for a Project Assistant which the post holder will be expected to perform. The list is not exhaustive and other duties of a similar type and level may be required:

Administration:

  • All general office duties including word processing, filing, photocopying, ordering of office consumables and databases to ensure the smooth running of the office;
  • First point of contact maintaining excellent communication systems throughout the office, with regards to emails, post, calendars, meetings and general activities including room bookings;
  • Organise artist and company travel and accommodation, including transfers, entry into overnight accommodation and venues when required;
  • Creation and distribution of travel packs for all company travel and visiting artists;
  • Distribution and administration of volunteer and artist call outs;
  • Responsible for recycling within the Cryptic office, ensuring communication is maintained with Cryptic’s Green Champion;
  • Recording all company travel through Claim Expenses;
  • Undertake training as appropriate and as agreed with Line Manager.

Finance

  • Work closely with Finance Manager for the recording of all income and expenditure, including scanning and digitisation of paper work;
  • Organising floats for external events and the reconciliation of these;
  • Manage Petty Cash and banking of income.

Marketing

  • Distribution of printed and digital marketing materials, working closely with distribution companies. Liaise with Front of House venue staff to maximise internal distribution;
  • Preparation of performance programmes as required;
  • Ensure Front of House displays, posters and other marketing materials are up-to-date and regularly re-stocked. Maintain print inventory for displays throughout venues;
  • Artist and visiting company, guest and press ticket requests;
  • Collation and filling of all press cuttings;
  • Data entry and maintenance of our CRM system.

 

You will be supported throughout your time at Cryptic with on the job training and mentoring and suitable external training relevant to the post.  All employees and contractors adhere to and promote Cryptic’s Inclusion, Diversity, Equalities and Access (IDEA) Plan and Carbon Management Plan as set out by the organisation.

Skills

Essential:

  • Excellent IT skills including Word, Outlook, Access and Excel;
  • Excellent communication skills, both written and verbal;
  • Strong numerical ability;
  • Strong organisational skills;
  • Ability to multi-task, set priorities, manage own time and workload and meet deadlines in a fast-paced and high-pressure environment;
  • Strong attention to detail;
  • Ability to problem solve and have initiative;
  • Quick and accurate learner;
  • Experience of organising/coordinating travel (personal and/or professional);
  • Ability to work in a team and be self-motivated;
  • Confidence and good networking skills;
  • Enthusiasm and passion for the arts;
  • Punctual, hardworking and committed to the company.

Desirable but not essential:

  • Driving Licence;
  • Experience working within an event and festival environment;
  • Knowledge of Scottish and/or international arts.

 

Contract
This is a full time contract

Salary
£20,000 per annum

Holiday
Cryptic’s holiday year runs from 1 January to 31 December. The basic annual holiday entitlement with pay is 20 days per year in addition to authorised public holidays.  11 Public holidays are given.

Hours
Office hours are between 9.30am and 6.00pm, Monday to Friday, with an hour for lunch. Occasional evening and weekend work is required plus attendance at Cryptic performances.  The team are also expected to attend cultural events out of work hours, which could include performances, concerts, dance, film or operas.

Location
The role will be based in Cryptic’s office at the Centre for Contemporary Arts at 350 Sauchiehall Street Glasgow, G2 3JD. The building and our office are both fully accessible. More details can be found on CCA’s website including a downloadable Accessibility Guide (https://www.cca-glasgow.com/about-cca/access-statement).

APPLICATION DEADLINE:  9am, Tuesday 3 March 2020                            

INTERVIEWS: Thursday 19 March 2020

To apply, please download and complete the application form below and submit to:
Rachel Hendry, Project Co-ordinator Cryptic, CCA, 350 Sauchiehall Street, Glasgow, G2 3JD  projects@cryptic.org.uk.

Please note CVs will not be accepted, only completed application forms will be considered.

PROJECT ASSISTANT JOB APPLICATION FORM

If you have any queries or require assistance in completing the application please email projects@cryptic.org.uk or call 0141 354 0544.

Cryptic is an Equal Opportunities Employer, Charity no. SC022476
This post is supported by Creative Scotland.
This post is part funded by the Glasgow Guarantee Employability Support Initiative targeted at reducing and sustaining unemployment levels for Glasgow citizens. All applicants must be able to evidence that they live within the Glasgow City Council boundaries and are unemployed/underemployed or facing redundancy.